HR Manage Software

Investing in your greatest asset

Payroll & HR Workflow

People Management
Compliance Management
BPA Workflow Platform
Training & Learner Management
Performance Management
Job Profiling
Leave Management
Integration
EE, BBBEE & SETA Reporting

People Management

HR Manage boasts a powerful People Management module that syncs with Sage 300 People and builds onto it. Keep track of your employees and contractors, their compliance, staff movement and terminations. The system can automatically generate organisational charts. This module forms the basis that all other modules integrate with.

Comprehensive Employee & Contractor Management

Track payroll employees, external contractors, and unemployed learners in one system. Maintain detailed employee records, including complete electronic employee files, job history, and qualifications.

Compliance & Certification Tracking

Maintain a secure and up-to-date electronic employee file by tracking expiring contracts, ID documents, medical certificates, work permits, and other compliance-related records

User-Friendly Interface

A powerful, intuitive interface with filtering and batch updates for quick and easy employee management. Enforced security ensures users only access information they’re authorized to view.

Customisable & Configurable

Extensive customisation options, including custom fields, dashboards, and filter settings. Ability to create tailored employee records for specialized data.

Occupational History Tracking

Automatically tracks employee job titles and location changes, maintaining a historical record of personnel movements and promotions.

Termination Management

Records and retains terminated employee data for future reference, including restricting employees from working for the organization in future. Links termination reasons to Department of Labour categories and provides filtering options for reports.

Disciplinary Register

Capture and manage disciplinary actions and grievances in a detailed register, with the ability to group actions by categories. Store all critical information, including outcomes, CCMA details, and appeals. Align company-specific disciplinary categories with Department of Labour categories for easy EE reporting and compliance.

Reporting

Generate Employment Equity and BBBEE reports with the click of a few buttons and the complete reports will be generated based on the data collected in this module.

Compliance Management

Efficiently manage document and training compliance for employees across various categories, including Position, Job Title, Site, or External Company. Ensure that employees meet the required compliance standards for their roles, with automated tracking of mandatory documents, certifications, and training programs. Additionally, manage compliance for external companies or service providers that contract to your business, ensuring adherence to critical requirements such as SARS compliance and other industry regulations. Streamline compliance processes, reduce risk, and maintain a fully compliant workforce with ease.

Centralized Compliance Management

One system to track and manage all compliance-related requirements and training across your workforce, whether employees or external contractors.

Role-Based Compliance

Tailor compliance requirements by Position, Job Title, Site, or External Company, ensuring accurate, role-specific compliance tracking.

Contractor & Service Provider Compliance

Extend compliance management to external companies or service providers to ensure all contracted parties meet regulatory requirements such as SARS or industry-specific standards.

Increased Visibility & Control

Gain clear insights into the compliance status of employees and contractors through easy-to-understand reports and dashboards, offering full control over the process.

Flexibility to Scale

Easily adapt to changes in compliance regulations or business needs, whether adding new compliance categories, roles, or external companies.

BPA Workflow Platform

Design your own HR and even Business Process Workflows and leverage the power of your employee database and the links between them. Standard activities include Sign Off, Custom built forms, Tasklists, Upload documentation, Send email to group, Schedule training, Conduct review, Generate documents, Sign documents and custom developed plugin activities are also supported that can query or write to external systems.

Automated Task Management

Turnaround Time Tracking: Monitor and track the time taken to complete each stage of a workflow.
Streamline business processes by automating tasks such as approvals, notifications, and employee requests. Ensure consistent follow-through with automated reminders and escalation for overdue tasks.
Conditional Logic: Use conditional logic to direct workflows down different paths based on certain criteria, ensuring that processes adapt to different situations or employee needs.
Identify bottlenecks and optimize process efficiency with built-in analytics and reporting.

Design your own Workflows

Workflows are designed using our built-in workflow designer. As activities are added and linked together, the system will prompt for additional parameters that may be required like Recipients and template information. Recipients can point to related people like "Manager", "Linked Person", "Mentor", a position or it can reference a specific person in the database.
Workflows can be documented on the Workflow Designer by simply inserting shapes, groups and annotations as needed without affecting the actual working of the workflow.

Activities for all scenarios

With the extensive range of standard activities available, almost all workflow scenarios are catered for without needing any custom developed plugins. Some of the activities include:
- - Sign Off (Approve / Reject)
- - Complete a Form
- - Tasklist
- - Decision
- - Create a Sub-Workflow / Reference existing workflow
- - Load Documentation
- - Generate Document
- - Sign Document
- - Send Email to Group of people
- - Import employee from captured workflow
- - Create Training Records
- - Conduct a Review

Some example usage scenarios

Workflows can be designed to cater for any of the following scenarios:
- - On-boarding, Transfers and Termination of employees
- - Change in Conditions of Employment
- - Change Request on Medical Aid benefits
- - Request Assistance (Employee assistance program)
- - Incident Reporting
- - Order Tracking
Multi-Level Approvals: Configure workflows with multiple approval stages, allowing you to tailor processes to different organizational hierarchies and approval requirements.
Document Management: Automatically generate and attach relevant documents at each workflow stage, ensuring all required paperwork is completed and stored correctly.

Need More Functionality?

For extremely custom scenarios or situations where integration with a 3rd party system is required as part of a workflow process, custom plugin activities can be developed that will seamlessly work within the Workflow Platform.

Incident Reporting System

The BPA Workflow Platform is so versatile that it can be used as a Workplace Incident Reporting System. Custom Incident Types and Locations can be configured, each with their own behaviour, recipients and workflow process to follow.

Employee Offboarding

Manage the offboarding process, including exit interviews, asset return, and final documentation, with approval and notification steps for HR and IT teams.

Training & Learner Management

Fully fledged learner management system that manages all aspects of training, costs, certification, bursaries and reporting. When first released, HR Manage was one of the first proper training management systems in South Africa. The system allows companies to schedule training for their employees, track their progress to completion, issue and print certificates and use the information to generate EE and SETA reports with the click of a few buttons. It can integrate with existing eLearning systems and can be used to track bursaries and study loans. From a management and planning perspective, Training Needs and Gap reports can be generated to see exactly what training is required based on location, job, etc. and which training is due to expire soon.

Easily Schedule Training

Issue and print certificates directly from HR Manage
Print attendance registers from the system for scheduled training
Attach training supporting documentation such as invoices and signed attendance registers
Upload external certificates to training records
Using our easy-to-use New Training Wizard, the system will guide users to quickly schedule new training, capture all related information and costs to ensure clean data is loaded into the system.
Track Learnerships per Unit Standard

Gap Reports and Training Plans

Report on Training Hours, Number of Interventions, and much more
Colourful training gap reports and training plans can be generated with the click of a few buttons using the Advanced Report Generator. All reports can be exported directly to Excel.
Automated Employment Equity and BBBEE Skills Development Section
Automated ATR/WSP Reporting for any SETA

Rich Libraries

Intervention Library linked to SETA Training Types, BBBEE Codes of Good Practice, duration and expiry dates
Preconfigure the training and provider libraries, each loaded with all required and related information. This reduces capturing when loading training and ensures that training is automatically ready for generating SETA reports.

Certification

Design certificates using the WYSIWYG report designer and issue certificates on completed training. Certificates are generated with a number for the training and can be printed directly from the system or downloaded as a Pdf document. Certificates can even go through its own approval process before it becomes printable.

Bursaries & Study Loans

Outstanding Balance Management: Easily track outstanding bursary or study loan repayments, especially at the time of termination, to recover funds efficiently.
Detailed Reporting & Compliance: Generate reports on bursary allocations, repayments, and compliance metrics for auditing and financial tracking.
Custom Approval Workflows: Define approval processes for bursary applications, ensuring proper authorization before funds are allocated.
Automated Agreement Generation: Generate bursary and learnership agreements pre-filled with student details, terms, and conditions, reducing manual paperwork.
Capture and track bursaries and study loans, link them to training in the system and track costs and payments.
Work-Back Agreement Tracking: Monitor and enforce work-back obligations, ensuring employees fulfill their commitments after completing sponsored training.

Performance Management

We offer state-of-the-art, web-based Performance Management Solutions designed to meet your company’s unique needs. Our software is flexible enough to allow companies to build their own review structure and layout and define their rules so that almost any type of reviews can be supported including Balanced Scorecard and 360.

Experience the power of a flexible, integrated, and comprehensive Performance Management System with HR Manage. Let us help you transform your performance reviews into a strategic tool for growth and improvement.

Customisable Rating Set

Define your own rating scale with complete flexibility, allowing you to tailor performance evaluations to your organization’s needs.

Customisable and Flexible Templates

Create different performance review structures for each department with fully customizable templates, ensuring alignment with department-specific goals and objectives.

Unlimited Reviews Per Year

Conduct as many performance reviews as you need throughout the year, providing regular feedback and opportunities for growth.

360-Degree Feedback

Incorporate comprehensive feedback from multiple sources, including peers, managers, and subordinates, to gain a holistic view of employee performance.

Progress Tracking and Reminders

Track employee performance progress over time and set reminders for timely reviews, ensuring consistent evaluations and follow-ups.

Comprehensive Reporting

Generate detailed performance reports that highlight trends, track progress, and provide insights into individual and team performance.
Performance Moderation: Implement moderation processes to ensure consistent and fair evaluations across the organization.
Bell Curve Report: Visualize and assess the distribution of performance scores with the bell curve report, helping to identify high performers and areas for improvement.

Probation Reviews

Set up and manage probationary period reviews to assess new employees’ performance, providing timely feedback and ensuring they meet the required standards before confirming their permanent employment.

Individual Development Plans

Create and track Individual Development Plans for employees, focusing on personal growth and skill development. Set clear goals, monitor progress, and ensure employees have the tools and support they need to succeed.

Job Profiling

The Job Profiling module in HR Manage enables you to clearly define, structure, and manage roles within your organization. It helps you capture all essential information related to job positions, including key responsibilities, required skills, qualifications, and competencies. By creating detailed job profiles, you can ensure a consistent understanding of each role, making recruitment, performance management, and employee development more efficient and aligned with company goals.

Create and Maintain Detailed Job Profiles

Easily define job responsibilities, qualifications, and key performance indicators (KPIs).Easily define job responsibilities, qualifications, and key performance indicators (KPIs).

Facilitate Recruitment and Onboarding

Standardize job descriptions for job postings and onboarding materials, making it easier to attract and integrate new talent.

Ensure Compliance

Job profiles ensure that roles meet legal and regulatory requirements, especially when managing compliance-related roles.

Leave Management

HR Manage’s Leave Module offers a streamlined solution to manage employee leave efficiently and accurately. It enables companies to track and control various leave types, from annual and sick leave to maternity and other special leaves, ensuring compliance with company policies and legal regulations. The system simplifies leave management by providing clear visibility into employee leave balances, history, and approvals, making it easy to plan and manage workforce availability.

Track Leave Types and Balances

Manage different leave types (sick leave, annual leave, maternity leave, etc.) and monitor employee leave balances in real time.

Automate Leave Requests and Approvals

Employees can submit leave requests directly through the system, and managers can review, approve, or deny them with ease, streamlining the process.

Leave Reporting

Generate detailed leave reports, including usage trends, balances, and outstanding leave, for better planning and decision-making.

Integration

HR Manage has various standard integration options available and for non-standard or custom systems, HR Manage supports the development of plugins in various forms to integrate with different systems at different levels.

Sage 300 People

Quickly integrate with Sage 300 People by opening the Quick Configuration Wizard and completing the fields.

External Forms

Integrate with an external forms platform like JotForms or CognitoForms to allow external people to complete a form which will then create a workflow in HR Manage.

Recruitment

We are in the process of creating a deep integration with Simplify.hr that will handle recruitment directly from HR Manage.

Access Control

HR Manage can provide data to access control systems and allow features like blocking non-compliant employees (i.e. with outdated licenses).

Keyfleet Management Systems

HR Manage can provide data to online fleet management systems.

Custom developed systems

Through plugins and workflow activity plugins, HR Manage can effectively communicate with any external system that has some form of connection point available.

e-Learning

While we've integrated with multiple e-Learning platforms before, we have standard integration with LearnTech and have completed multiple projects with them before.